Move all action in Gmail package

Use the Move all action to move multiple emails within a Gmail mailbox by removing one or more source labels and adding one or more destination labels.

Emails are selected based on specified filter conditions such as read status, labels, sender, subject, and received date range. This action supports bulk processing with pagination.

Considerations

An error is displayed if any of the following conditions are encountered when you deploy your automation to move all the emails:
  • The specified Gmail session does not exist.
  • Any label specified in Source labels to remove or Destination labels to add is invalid or does not exist.

Settings

  • Select the Gmail session using one of the following options:
    • Session name: To select an existing Gmail session by name.
    • Variable: Select a variable of type Session with sub-type Gmail
  • In the Source labels to remove field, enter the label(s) to be removed from the email.

    You can also click the Insert a value icon to select an existing variable.

    Note: Labels can be system-defined (for example, INBOX, TRASH) or user-defined (for example, WORK, PERSONAL).
  • In the Destination labels to add field, enter the label or labels to be added to the email.

    You can also click the Insert a value icon to select an existing variable.

  • The Keep other labels check box is selected by default.
    This option is used to specify whether the labels that are not listed in Source labels to remove must be retained.
    Note: By default, all other labels already applied to the email are retained. However, if you clear the check box, all existing labels except the destination labels are removed.
  • Use the Status of email to move field to select one of the following options to specify the read status of emails to be moved:
    • Read
    • Unread
    • Both
  • In the From specific labels field, enter one or more labels used to filter emails.

    You can also click the Insert a value icon to select an existing variable.

  • (Optional) In the When subject contains field, enter a keyword or phrase that must be present in the email subject.

    You can also click the Insert a value icon to select an existing variable.

  • (Optional) In the From specific senders field, enter the sender email addresses used to filter emails.

    You can also click the Insert a value icon to select an existing variable.

  • (Optional) Click the When received date is on or after drop-down menu to select a start date and time for filtering emails.

    You can select the System date and time, or click the Create variable icon to create a custom Datetime variable.

    Note: Only the emails received on or after this date are considered.
  • (Optional) Click the When received date is before drop-down menu and select the end date and time for filtering emails.

    You can select the System date and time, or click the Create variable icon to create a custom Datetime variable.

    Note: Only the emails received before this date are considered.