Use the Get list item action to retrieve the list item details from a list in your SharePoint site.

Prerequisites

Ensure that you are authenticated before initiating any SharePoint action. For more details, see SharePoint authenticate action.

Procedure

  1. From the Actions pane, select SharePoint > List and list items > Get list item and place it in the canvas.

    SharePoint get list item
  2. In the Site field, select one of the following options:
    • Default site: The site name used during authentication is considered the default site.
    • Other site: If you want to choose a different site, specify the different site name.
  3. In the List name field, specify the list name.
  4. In the Filter field, choose one of the following options:
    • All list items: Retrieve details of all the list items in the SharePoint list.
    • List item ID: Specify the list item ID to retrieve details of this specific list item.
    • List item title: Specify a list item title to retrieve details of this specific list item that contains the title.
    • Folders: Specify a folder path to retrieve all items within, including files and subfolders (and their contents).
      Note: To enable the option to create folders within lists in SharePoint, see Create a folder in a list.
  5. In the Download file item(s) field, select one of the following options:
    • No: Select this option if you do not want to download the file items.
    • Yes: Select this option and specify a destination folder path to download the file items within the folder path.
  6. In the Download image column(s) field, select one of the following options:
    • No: Select this option if you do not want to download the image attached to the list item.
    • Yes: Select this option and specify a destination folder path to download the image attached to the list item.
  7. In the Session field, select one of the following options:
    • Session name: The name you provided for the session during authentication.
    • Variable: Select a variable which contains the session name.
  8. In the Matched records field, select a variable to store the list item details.

When the automation executes, the details of the specified list are retrieved and stored in the list variable. You can use the Loop action to read or extract the contents by using the List type iterator. The List type iterator allows you to assign a dictionary variable for the data available in the list variable. You can then extract the list details of the SharePoint list using the key-value pair stored in the dictionary variable.

Screenshot of SharePoint get list item(s) action with a loop iterator