Download dependency files

Download automation dependencies (non-bot files) such as .docx, .xls, .txt from both the private and public repositories for iterative modifications. Save time by downloading the supported data file on your local machine, make the necessary changes before uploading it back to Control Room.

Prerequisites

Note: Downloading the data files feature requires the Enterprise Platform license. For more information about supported version for this feature, see Enterprise Platform.

Only the users who are assigned the Download data files permission can download the dependency files. This permission is disabled by default, and administrator must enable it for users (developers).

With this permission enabled, users can download the supported data files (.txt, .xls, and so on) that they have access to from Control Room.

The following files or file types cannot be downloaded:

  • Task Bots
  • API Tasks
  • Forms
  • Processes
  • Templates
  • Prompt templates
  • Process Descriptor
  • BPMN files
  • Enterprise 11.x/10.x Task Bots (.atmx)
  • Enterprise 11.x/10/x MetaBots (.mbot)
Considerations - Keep the following in mind when downloading dependencies:
  • You can only download files up to 100 MB.
  • While the file download is in progress, you cannot navigate away from the page.
  • You can download files in all statuses: New, Checked out, Checked out and edited, and Cloned.
    • Checked out file: The version of the file that has been checked out will be downloaded.
    • Checked out and edited file: Edited file will be downloaded.
    • Cloned file: The version of the file available in the Private workspace will be downloaded.
  • Entries are recorded in the audit log for the files downloaded:
    • Download data file started: The download status is recorded as either successful or unsuccessful when the download starts.
    • Download data file completed: The download status is recorded as either successful or unsuccessful when the download is completed.
    • Download data file failed: Entry is logged if download fails along with reason for the failure.

Procedure

  1. On the left pane, click Automation.
    A list of available folders and files such as bots, forms, and processes is displayed.
  2. Click one of the following tabs for downloading a dependency file:
    • Public - If you only want to download a copy of the dependency file to your local machine.
      1. In the Search field, enter the file name.

        For example, Sales. The Sales.xls is displayed.

      2. Hover over the ellipsis and click the Download now icon.

        The Sales.xls file is downloaded to your local machine.

    • Private - If you want to download and edit your dependency file before uploading it back to Control Room. For example, you have checked out the Sales.xls from public workspace.
      1. In the Search field, enter the file name.

        For example, Sales. The Sales.xls is displayed.

      2. Hover over the ellipsis and click the Download now icon.

        The Sales.xls file is downloaded to your local machine.

      3. Use Microsoft Excel to open Sales.xls file.
      4. Make the necessary changes to the file and save it.
      5. Upload the updated Sales.xls file to Control Room.
        Note: You can upload the dependencies only to the private workspace. The Sales.xls is now uploaded to the private workspace.

        See Upload bot and its dependencies.

        Note: The status of the uploaded document in the private workspace is displayed as Checked out and edited.
      6. Check in Sales.xls to public workspace.
    The updated copy of the Sales.xls is now available in the public workspace. Users with Download data files permission and access to the Sales.xls can download this dependency file.