Use the Create Meeting
action to specify a meeting agenda, attachments, attendees, duration,
location, recurrence, and title. During run time, this action sends an
invitation email to meeting attendees.
Prerequisites
This
action uses two Datetime variables to set the meeting start and
end. Define the values before you start. The recurrence option also uses two Datetime
variables to set the start and end. For more information, see
User-defined variables.
Procedure
-
Enter the session name that you used in the Connect
action.
-
Enter the calendar name.
This field is case-sensitive.
The prepopulated value is Calendar; this is the default Office 365
setting.
-
Specify the meeting start date and time.
Select a DateTime variable from the drop-down list.
-
Specify the meeting end date and time.
Select a DateTime variable with a value that is the same or after the start
time.
- Optional:
Mark the All day meeting option.
For an all day meeting, ensure that there is a one-day difference between the
start and end dates.
-
Enter attendee email addresses, separated by commas.
- Optional:
Enter the following details:
- Attach a file from the Enterprise Control Room, Desktop, or insert a
File variable.
- Enter a meeting title.
- Enter a meeting location.
- Enter an agenda.
- Set a reminder.
- Set a recurrence with the following options:
- Select the recurrence type: Daily,
Weekly,
Monthly, or
Yearly.
- For Weekly recurrence, mark the
days of the week on which the meeting takes place.
- For Monthly recurrence, either
enter the numerical date or select a day.
For
example, to schedule a meeting that takes place on
the twenty-fifth day of the month enter
25 in the
Specific date field.
Note: If you enter 31 in
the Specific date field,
for the months with less than 31 days, the meeting
will schedule for the last day of the month.
To schedule it for the last Monday of the
month, select
Last from the
Occurrence drop-down list
and
Monday from the
Weekday drop-down
list.
- For Yearly recurrence, either
enter the numerical date and month or select a day and
month.
For example, to schedule a meeting that
takes place on March 15, enter
15 in the
Specific Date field and
March in the
Month field. To schedule it
for the second Friday in March, select
Second from the
Occurrence drop-down list,
select Friday from the
Weekday drop-down list, and
March from the
Month drop-down
list.
- Enter the recurrence frequency.
- Specify the recurrence start by selecting a DateTime variable
from the drop-down list.
- If the recurrence has an end date, select a DateTime variable
from the drop-down list.