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Schedule a bot

  • Updated: 2022/06/07
    • Automation 360 v.x
    • Manage
    • RPA Workspace

Schedule a bot

Schedule a bot to run at a specific time.

Prerequisites

Ensure you are logged in to the Control Room as the administrator or a user with the following permissions:
  • Schedule my bots to run
  • Schedule permission at folder level for specific bots and their dependencies
  • Access to run-as users (Bot Runners) that you can add to the schedule
Note: Automation will fail in the following cases:
  • If any of the bot dependencies are missing.
  • If you do not have folder privileges on the dependencies.
  • If you do not have the scheduling permissions.

Procedure

  1. Navigate to Manage > Scheduled.
  2. Click Run bot.
  3. Click Schedule bot.
  4. Add the scheduling details for the bot.
    Note: The value of the Start date is always later than or equal to the current date. If the start date is the current date, the scheduled time cannot be less than the current time.
    OptionDefinition
    Run once To run the bot at a specified time, enter the:
    Start date
    Default value is the current day.
    Start time
    Default value is roundup to the next half-hour.
    Time zone
    Default Time zone is PDT (UTC-7:00) Los Angeles, America.
    Run repeatedly To schedule a bot to run at specific time on a given day, enter the:
    Start date
    Default value is the current day.
    End date
    The default value field is blank.
    Start time
    Default value is roundup to the next half-hour.
    Time zone
    Default Time zone is PDT (UTC-7:00) Los Angeles, America.
  5. Select the bot to schedule.
    • Latest version: Click Latest version tab to select the latest version of the bot.
    • Labeled version: Click Production version tab to select the labeled version of the bot.
    Available bots are displayed along with any Input values and dependencies. If the production label option is selected for the parent bot, the corresponding dependent bots with the production label are also automatically selected. If any of the dependent bots do not have the production label applied, the latest version of the bot is selected.
  6. Select the Bot Runner user from the Available bot runners list.
    Note: If a run-as user (Bot Runner) does not appear in the list, ensure the user scheduling the bots is assigned a role that provides access to the appropriate run-as users.
  7. Click the right arrow () to add your selection.
  8. Optional: Select Device pools.
    Select the pool from the list of available device pools.
  9. Optional: Click the up or down arrow to set the selected device pools in preferred order.
    When a bot is deployed, the Control Room selects the first available device based on the order in which you organized the device pools. If none of the devices are available at the time of deployment, the bot is queued.
  10. Enter the Name.
  11. Optional: Enter a description.
  12. Select the Automation priority from the General tab.
    Set the priority to high, medium, or low based on your requirements for resource optimization. The default permission is set to medium.
  13. Click Schedule bot.
The Schedule bot option remains disabled until all the required items, such as bots, schedule details, and devices, are selected.
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