Use the files and folders trigger to start a bot when a predefined action such as create, delete, rename, or modify is performed on a file or a folder.

1. Click BOTS > My Bots > Create new > Bot.
2. Enter a name for the bot.
   All the bots are stored under the \Bots folder. Click Browse to change the folder.
3. Click Create & edit.
4. In the bot builder page, click Triggers > Files & folders.
5. Drag File trigger into Drag a trigger here.
6. Click Browse and select the Sales update.xls file.
7. From the Start the bot when the file is drop-down menu, select modified.
   This sets the trigger for the bot.
8. Optional: Use the Assigned to drop-down menu to assign a variable.
   Note: If you want use the Variables tab to create a variable, ensure you select the Use as input check box for it to appear under the Assigned to (optional) drop-down menu.

   Note: If you use the under the Assigned to (optional) drop-down menu to create a variable, ensure not to select the Constant (read only) check box.

   The following set of data can be retrieved by defining a variable as the input type, which you can assign to get output from the trigger:

   • triggerType: File or folder trigger
   • eventType: The type of trigger event

   The following set of data cannot be used if the Set Schema check box is selected as it returns a non-string variable type:

   • timeStamp: The time when the trigger occurred.
     Note: Ensure you link the timeStamp value to string variable to obtain the trigger data.

     For example, consider you want to extract the date and time for the trigger event when a user modifies the Sales update.xls file. Use the Message action within the task logic, and enter Date Time- $recordVar[2]$ in the Enter the message to display field.

   • fromFolder: Details of the parent folder path
   • folder: Details of the file or folder path on which the event occurred
9. Click Save.
10. Click Run > Run with triggers.
    Whenever a user modifies the Sales update.xls, the bot is triggered.