Add a file and folder trigger

Use the files and folders trigger to start a bot when a predefined action such as create, delete, rename, or modify is performed on a file or a folder.

1. On the left pane, click Automation.
   A list of available bots and forms is displayed.
2. Click Create new > Bot.
3. Enter a name for the bot.
   All the bots are stored under the \Bots folder. Click Browse to change the folder.
4. Click Create & edit.
5. In the bot builder page, click Triggers > Files & folders.
6. Drag File trigger into Drag a trigger here.
7. Click Browse and select the Product info.docx file.
8. From the Start the bot when the file is drop-down menu, select modified.
   This sets the trigger for the bot.
9. Optional: Use the Assigned to drop-down menu to assign a variable.
   If you want use the Variables tab to create a variable, ensure you select the Use as input check box for it to appear in the Assigned to (optional) drop-down menu.

   Note: If you use the in the Assigned to (optional) drop-down menu to create a variable, ensure that you do not select the Constant (read only) check box.
   The following set of data can be retrieved by defining a variable as the input type, which you can assign to get output from the trigger:

   • triggerType: File or folder trigger
   • eventType: The type of trigger event

   The following set of data cannot be used if the Set Schema check box is selected as it returns a non-string variable type:

   • timeStamp: The time when the trigger occurred

     Ensure you link the timeStamp value to a string variable to obtain the trigger data. For example, consider you want to extract the date and time for the trigger event when a user modifies the Sales update.xls file. Use the Message action within the task logic, and enter Date Time- $recordVar[2]$ in the Enter the message to display field.

   • fromFolder: Details of the parent folder path
   • folder: Details of the file or folder path on which the event occurred
10. Click Save.
11. Click Run > Run with triggers.
    Whenever a user modifies the Product info.docx, the bot is triggered.