You must use certain Email actions within a Loop action. Use the For each mail in mail box iterator to repeat a set of actions on all the emails within the specific parameters.

Prerequisites

First, connect to the email server. Using Connect action in Email package

When you establish a connection with Microsoft Outlook, email messages are processed from the shared mailbox. Ensure that you have set up the shared mailbox in your Outlook application.
Note: This feature is supported only for Outlook.
You must use the following Email actions within a loop:
  • Change status
  • Delete
  • Save attachments
  • Save email
Emails are retrieved based on the sequence of the folders listed in the inbox field. Within each folder, emails are retrieved based on received date and time in the last in, first out (LIFO) order. Additionally, you can apply filters on the following fields:
Note: The first-in, first-out (FIFO) order is currently not supported for reading and retrieving emails.
  • Types of emails: All, Read, and Unread
  • Subject
  • From a specific folder
  • From specific sender
  • Before, on, or after received date

Procedure

To use an Email action within a loop, follow these steps:

  1. Double-click or drag the Loop action from the Loop package in the Actions palette.
  2. Select the For each mail in mail box option from the Iterator list.
  3. In the Session name field, enter the name of the session that you used to connect to the email server in the Connect action.
  4. In the ALL, READ, or UNREAD options, specify the type of email to retrieve from the email server.
    Note: For an email server that uses the POP3 protocol, all emails are retrieved.
  5. Optional: Specify the folder from which you want to retrieve the emails.
    • Microsoft Outlook and Yahoo: You can specify the name of the folder.

      For example, Inbox, Sent, Inbox/Sales, Inbox/IT and so on. The Sales and IT folders in this example are user-created folders and not available by default.

    • Gmail:
      • To retrieve emails from the default folders, you must use [Gmail]/FOLDER , except for the Inbox folder.

        For example, [Gmail]/Draft, [Gmail]/Important, [Gmail]/Trash, and so on.

      • To retrieve emails from the folders you have created or the Inbox folder, you must specify the folder names as they are.

        For example, if you have created folders called Bank and Sports in your Gmail, specify Bank and Sports without the [Gmail] prefix to retrieve emails from these folders.

  6. Optional: In the When subject contains field, specify a value to retrieve emails containing the value you specified in their subject.
    You can enter multiple text separated by semi-colon. When you specify multiple text separated by semi-colon, the emails are retrieved with any text or combination of text. For example, [Subject]=[Automation Anywhere]: The filter searches and retrieves emails where subject text includes Automation or Automation Anywhere.

    To know about the behavior of the subject filter for package version 3.13.1-20220713-173156 and later using Microsoft Outlook server or Email server, see How subject filter works when moving emails.

  7. Optional: In the From specific senders field, specify the email addresses to retrieve the emails.
  8. Optional: In the When received date is on or after list, select an option to retrieve specific emails on or after a certain date.
  9. Optional: In the When received date is on or before list, select an option to retrieve specific emails on or before a certain date.
    If you have specified values for Steps 6 through 9, the system retrieves only those emails that meet all the criteria. For example, if you specify Bank in Step 5, Statement in Step 6, and abcbank@xyz.com in Step 7, the system retrieves emails from the Bank folder that contain Statement in the subject and were received from the abcbank@xyz.com email address.
  10. Select the format that you want to use from the following options:
    Option Description
    Plain text Use regular text in your email body, without any formatting effects, such as: bold, italic, underline, or special layout options.
    HTML code Use HTML script in your email body to display your content using a consistent layout every time. You can also include interactive elements, such as links.
    HTML design editor Use to create and customize your email layout and body. You can use the editor toolbar to change your text, such as applying bold, italic, and other formatting effects, inserting links, and changing the text font and size of the text. You can copy the content from the design editor and paste it to other browser locations.
  11. Choose one of the following options from Use local timezone
    • True: The email received date and time is displayed in the local time zone.
    • False: The email received date and time is displayed in the UTC time zone.
    • Variable: Enter a Boolean variable.
  12. Optional: In the Assign the current value to variable list, select or create a dictionary variable.

    The dictionary variable stores the properties of each email. Using dictionary variable for email properties.

  13. Click Save.
Insert a Message Box action into the Loop container to print the subject of each email. Use the following message body, substituting the generic variable name for the one you used in Step 10: $dictionaryVar{emailSubject}$