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Google Drive package

  • Updated: 2021/12/22
    • Automation 360 v.x
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Google Drive package

Automate tasks related to files and folders by using the actions in the Google Drive package.

Before you start

Use the actions in the Google Drive package in the following order:
  1. Use the Connect action to establish a connection to the Google server.

    See Using the Connect action for Google packages.

  2. Use a combination of actions available in this package to automate tasks.
    Note: To use actions from other Google packages, establish a connection using the Connect action from that package.
  3. Use the Disconnect action to terminate the connection.

Actions in the Google Drive package

The Google Drive package includes the following actions:

Action Description
Check permissions Checks for a file or folder permissions and returns read, write, or delete to a list variable.
  • Enter the same username that you provided in the Connect action.
  • Select whether to check permissions for a file or a folder. Select File or Folder and enter the name and path to the file or folder. To check the permissions of files shared with you in Google Drive, select File ID to enter the file id. You can extract the file id from the URL of the file name and enter it in the File ID field.
    Note: If you select the File ID option, the user with a Commenter role with the write access will observe that the bot does not check the write permission and returns the value as false.
  • To check the various kinds of permissions, select Read, Write, or Delete. This returns read, write, or delete to a Boolean variable.
  • Select or create a Boolean variable to hold the permissions.
Copy file Copies a file from one folder to another in the Google Drive.
  • Enter the same username that you provided in the Connect action.
  • Select whether to identify the source file by file path and name, or by ID.
    Note: The ID is the value in the URL after the last forward slash. For example, if the URL is https://docs.google.com/spreadsheets/d/12dlAwvrEA4JeLysfFky9, the ID is 12dlAwvrEA4JeLysfFky9.
  • Select whether to identify the destination folder by directory path and name, or by ID.
  • Optional: Mark the Rename file option and enter the new file name.
Copy folder Copies a folder from one location to another.
  • Enter the same username that you provided in the Connect action.
  • Select whether to identify the source file by folder path and name, or by ID. If this is a shared folder, you must use the Folder ID option.
    Note: The ID is the value in the URL after the last forward slash. For example, if the URL is https://docs.google.com/spreadsheets/d/12dlAwvrEA4JeLysfFky9, the ID is 12dlAwvrEA4JeLysfFky9.
  • Select whether to identify the destination folder by directory path and name, or by ID.
Create file permission Creates a new permission for a file.
  • Enter the same username that you provided in the Connect action.
  • Select whether to identify the file by file path and name, or by ID.
    Note: The ID is the value in the URL after the last forward slash. For example, if the URL is https://docs.google.com/spreadsheets/d/12dlAwvrEA4JeLysfFky9, the ID is 12dlAwvrEA4JeLysfFky9.
  • Select a role. For more information, see Google Drive Roles.
  • Select the grantee type. Choose from:
    • User
    • Group
    • Domain
    • Anyone
  • If you select User or Group, enter the email address. If you select domain, enter the domain.
  • Optional: Select or create a variable to hold the permission ID.
Create folder Creates a folder.
  • Enter the same username that you provided in the Connect action.
  • Enter the parent folder where to create the folder. To create the folder in the root folder enter root.
  • Enter the folder name.
  • Optional: Select or create a string variable to hold the ID of the new folder.
Delete file Deletes a file on your Google Drive.
  • Enter the same username that you provided in the Connect action.
  • Select whether to identify the file by file path and name, or by ID.
    Note: The ID is the value in the URL after the last forward slash. For example, if the URL is https://docs.google.com/spreadsheets/d/12dlAwvrEA4JeLysfFky9, the ID is 12dlAwvrEA4JeLysfFky9.
  • Optional: Select or create a boolean variable to hold the file delete status.
Delete file permission Deletes a file permission for a file.
  • Enter the same username that you provided in the Connect action.
  • Select whether to identify the file by file path and name, or by ID.
    Note: The ID is the value in the URL after the last forward slash. For example, if the URL is https://docs.google.com/spreadsheets/d/12dlAwvrEA4JeLysfFky9, the ID is 12dlAwvrEA4JeLysfFky9.
  • In the Permission id field, enter the permission ID.
  • Optional: Select or create a variable to hold the permission ID.
Delete folder Deletes a folder from the Google Drive.
  • Enter the same username that you provided in the Connect action.
  • Select whether to identify the folder by path and name, or by ID.
    Note: The ID is the value in the URL after the last forward slash. For example, if the URL is https://drive.google.com/drive/folders/0B0MqCb--3Y8QQzlJcVRJb3UxcTg, the ID is 0B0MqCb--3Y8QQzlJcVRJb3UxcTg.
  • Optional: Select or create a boolean variable to hold the folder delete status.
Download file Downloads a file from your Google Drive to a specific location on your desktop.
  • Enter the same username that you provided in the Connect action.
  • Select whether to identify the file by file path and name, or by ID.
    Note: The ID is the value in the URL after the last forward slash. For example, if the URL is https://docs.google.com/spreadsheets/d/12dlAwvrEA4JeLysfFky9, the ID is 12dlAwvrEA4JeLysfFky9.
  • Specify the download file path. For example, C:/Users/Downloads.
  • Optional: Mark the Overwrite existing file option to overwrite the file of the same name.
  • Optional: Mark the Rename file option to enter a new name for the downloaded file.
  • Optional: Select or create a variable to hold the ID of the downloaded file.
Find file/folder Finds files or folders in a specific directory in your Google Drive.
  • Enter the same username that you provided in the Connect action.
  • Select whether to search for files or folders.
  • Enter the source folder to search in. For example, /Home/Accounts/.
  • Specify whether to return exact matches or
  • Enter the file or folder name to search for.
  • Select or create a variable to hold the list of files or folders.
Get file information Gets file information of a file.
  • Enter the same username that you provided in the Connect action.
  • Select whether to identify the file by file path and name, or by ID.
    Note: The ID is the value in the URL after the last forward slash. For example, if the URL is https://docs.google.com/spreadsheets/d/12dlAwvrEA4JeLysfFky9, the ID is 12dlAwvrEA4JeLysfFky9.
  • Select or create a dictionary variable to hold the file information which is stored in two keys: the name key holds the file name and the extension key holds the file extension.
Get file permission Retrieves file information for specific file or folder from Google Drive.
  • Enter the same username that you provided in the Connect action.
  • Select whether to identify the file by file path and name, or by ID.
    Note: The ID is the value in the URL after the last forward slash. For example, if the URL is https://docs.google.com/spreadsheets/d/12dlAwvrEA4JeLysfFky9, the ID is 12dlAwvrEA4JeLysfFky9.
  • Select or create a list variable to hold the file permissions.
Move file Moves a file from one folder to another.
  • Enter the same username that you provided in the Connect action.
  • Select whether to identify the file by file path and name, or by ID.
    Note: The ID is the value in the URL after the last forward slash. For example, if the URL is https://docs.google.com/spreadsheets/d/12dlAwvrEA4JeLysfFky9, the ID is 12dlAwvrEA4JeLysfFky9.
  • Select whether to identify the destination folder by directory path and name, or by ID.
    Note: The ID is the value in the URL after the last forward slash. For example, if the URL is https://docs.google.com/spreadsheets/d/12dlAwvrEA4JeLysfFky9, the ID is 12dlAwvrEA4JeLysfFky9.
Move folder Moves a folder from one location to another.
  • Enter the same username that you provided in the Connect action.
  • Select whether to identify the source file by folder path and name, or by ID. If this is a shared folder, you must use the Folder ID option.
    Note: The ID is the value in the URL after the last forward slash. For example, if the URL is https://docs.google.com/spreadsheets/d/12dlAwvrEA4JeLysfFky9, the ID is 12dlAwvrEA4JeLysfFky9.
  • Select whether to identify the destination folder by directory path and name, or by ID.
Open file Opens a file from the specified directory in Google Drive.
  • Enter the same username that you provided in the Connect action.
  • Select whether to identify the file by file path and name, or by ID.
    Note: The ID is the value in the URL after the last forward slash. For example, if the URL is https://docs.google.com/spreadsheets/d/12dlAwvrEA4JeLysfFky9, the ID is 12dlAwvrEA4JeLysfFky9.
Open folder Opens a folder from the specified directory in Google Drive.
  • Enter the same username that you provided in the Connect action.
  • Select whether to identify the folder by directory path and name, or by ID.
    Note: The ID is the value in the URL after the last forward slash. For example, if the URL is https://docs.google.com/spreadsheets/d/12dlAwvrEA4JeLysfFky9, the ID is 12dlAwvrEA4JeLysfFky9.
Rename file Renames a file in the Google Drive.
  • Enter the same username that you provided in the Connect action.
  • Select whether to identify the file by file path and name, or by ID.
    Note: The ID is the value in the URL after the last forward slash. For example, if the URL is https://docs.google.com/spreadsheets/d/12dlAwvrEA4JeLysfFky9, the ID is 12dlAwvrEA4JeLysfFky9.
  • Enter the new file name.
Rename folder Renames a folder in a specific directory in Google Drive.
  • Enter the same username that you provided in the Connect action.
  • Select whether to identify the folder by directory path and name, or by ID.
    Note: The ID is the value in the URL after the last forward slash. For example, if the URL is https://docs.google.com/spreadsheets/d/12dlAwvrEA4JeLysfFky9, the ID is 12dlAwvrEA4JeLysfFky9.
  • Enter the new folder name.
Upload file Uploads a file from the desktop to your Google Drive.
  • Enter the same username that you provided in the Connect action.
  • Enter the file path and name.
  • Select whether to identify the folder where to upload the file by directory path and name, or by ID.
    Note: The ID is the value in the URL after the last forward slash. For example, if the URL is https://docs.google.com/spreadsheets/d/12dlAwvrEA4JeLysfFky9, the ID is 12dlAwvrEA4JeLysfFky9.
  • Optional: Mark the Overwrite existing file option to overwrite the file of the same name.
  • Optional: Select or create a variable to hold the ID of the uploaded file.
Update file permission Update the permissions for a file.
  • Select whether to identify the file by file path and name, or by ID.
    Note: The ID is the value in the URL after the last forward slash. For example, if the URL is https://docs.google.com/spreadsheets/d/12dlAwvrEA4JeLysfFky9, the ID is 12dlAwvrEA4JeLysfFky9.
  • In the Permission id field, enter your user ID.
  • Select a role. For more information, see Google Drive Roles.
  • Optional: Select or create a variable to hold the permission ID.
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