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Using the Extract text action

  • Updated: 2021/08/06
    • Automation 360 v.x
    • Build
    • RPA Workspace

Using the Extract text action

Use the Extract text action to extract text from a PDF file and save it as a text file.

Important: If the correct fonts are not embedded in the PDF file, the Extract text action will not extract the text correctly.


To extract text from a PDF file, follow these steps:

  1. In the Actions palette, double-click or drag the Extract text action from the PDF package.
  2. In the PDF path, select one of the following options to specify the location of the PDF:
    • Control Room file: Enables you to select a PDF file that is available in a folder in the Control Room.
    • Desktop profile: Enables you to select a PDF file that is available on your device.
    • Variable: Enables you to specify the file variable that contains the location of the PDF file.
  3. Optional: In the User password or Owner password field, enter a password to restrict access to the encrypted PDF file.
    • User password: Allow users to perform specific operations on the encrypted PDF file.
    • Owner password: Allow users to use a password to open the file.
  4. In the Text type field, select one of the following options:
    • Plain text: Enables you to extract the text and copy it to a text file.

      It is similar to copying and pasting text from a PDF file to a text file.

    • Structured text: Enables you to preserve the original formatting of the extracted text from the PDF file.
  5. In the Page range field, select one of the following options:
    • All pages: Enables you to save all the pages in the PDF file as an image.
    • Pages: Enables you to enter the page numbers of the pages that you want to save as an image.
  6. In the Export data to text file field, specify a name and location for the text file.
    Note: You must include the .txt extension in the name of the text file. For example, if the file name is June_Quarter_report, the .txt extension is June_Quarter_report.txt.
  7. Select the Overwrite files with the same name check box to overwrite existing files with the same name.
    Note: If this option is not selected and the bot encounters a file with the same name at the specified location, the bot will fail.
  8. Optional: From the Assign PDF properties to a dictionary variable list, select a dictionary variable to hold the file properties.
  9. Click Save.
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