Create a process automation in Process Composer

As a Bot Creator, you create and design process automations which consist of human and bot tasks listed as elements in the Process Composer.

Prerequisites

You must have a Bot Creator license.
You must be assigned a custom role with the create folder permission.
Note: Each task, logic condition, and end point supports the copy, paste, and cut elements from the Bot editor. Additionally, you can double-click to add and replace items on the canvas. See Behaviors supported in the Process Composer.

Procedure

Create a process automation:
1. From your local machine, log in to your Control Room as a Bot Creator.
2. From the left pane, click Automation, and then click Create new > Process.
3. In the Create process page, enter a name for the new process automation. By default, process automations are saved in the \Bots\ folder. Click Browse to change the default folder.
4. Click Create & edit.
5. Click the process automation name to rename it.
To add initial form and data to the process automation, click Start.
From the Start panel:
1. Browse and Select initial data form.
2. In the Request title field, enter text or insert a variable as an input variable. A dynamic title is created for this request that will display in the web interface and serve as a reference.
  
  Note: You can use a Reference ID such as ref ID = $RefId$. Reference ID is a Meta variable type.
3. In the Task name field, enter the name of the task.
  You can use a Reference ID such as task ref ID = $RefId$.
4. In the Data privacy tag field (same as PII tag), enter a text or variable to generate hidden custom output.
5. Click Apply.
Add Bot Task to a process automation.
The Bot Task runs a bot with inputs and outputs.
Add Form Task to a process automation.
The Form Task displays a form that requires interactions by a user.
You can add these optional elements to the process automation:
- Add API Task to a process automation - Use the API Task to enable API calls for inputs and outputs.
- Add input variables to a process automation - Use input variables to start a process without having to build a form as the point of entry for a process automation.
- Add Filter Task to a process automation - Use the Filter Task to filter a variable based on your specific criteria.
- Add Process Task to a process automation - Use the Process Task to run a process automation.
- Add Document Validation to a process automation - Use the Document Validation Task to display a validator for a document that requires validations.
- Add Approval Task to a process automation - Use the Approval Task to share requests with decision makers before the process is completed.
You can add logical conditions to include internal and conditional branching of the process automation. Drag the condition from the Elements panel. You can select an If/Else pair or Else if.
From the Condition panel, you can add these optional fields:
1. Add a description in the Description field.
2. Add a message in the Display message field. As a result, the display message you enter is shown in the request view page in the web interface.
3. Click Add Condition to add a condition.
  You can select a condition from these available types: Boolean, Datetime, Number, or String.
4. Click Apply.
Add End Point to a process automation.
The End Process ends a process automation with a selected status (such as: completed, failed, or canceled) while the Go to navigates to another tasks in the process automation.

You have now configured your process automation!
To preview your bot or forms information in the Process Composer (Edit process page) in both your public and private workspace:
1. Click the vertical ellipsis next to the Bot Task or the Form Task.
2. Select either the Preview bot or Preview form option.
  In the public workspace, these options display the Bot name preview or Form name preview page where you can quickly view a bot or form.
  
  In the private workspace, these options display the Edit Task Bot or Edit form page where you can make changes to your Bot Task or form.

Automation 360

Create a process automation in Process Composer