Build a bot to upload documents to a specific learning instance for processing and extraction.

Number of Documents to Process per day * Average Number of Pages per document / 1440 = Number of Bot Runners

10,000 documents * 1 page per document / 1440 = 7 Bot Runners

To build the bot, follow these steps:

1. Navigate to Automation > Private tab and click Create a bot.
   Ensure you do not place the bot in the Document Workspace folder.
2. Provide a name for the bot, such as Extraction-Scheduler.
3. Create the following variables: Crear una variable

   Variable name	Description	Data type	Value
   File_Count	Increments with each loop iteration to count the number of files uploaded for processing.	Number	0
   Extraction_DeviceCount	Number of Bot Runner devices connected to the Control Room	Number	Enter the number of connected Bot Runner devices
   Scheduler_Interval	Scheduling interval in minutes	Number	Enter the interval for which you will schedule this bot to run when you deploy it (minimum 2 min,maximum 30 min)
   Average_Pages	Average number of pages per document		Enter the approximate average number of pages in the documents
   FilesInFolder	Holds file name and extension	Dictionary	--
   SourcePath	File path to the folder containing documents awaiting upload to Document Automation	String	Enter the file path
   OutputPath	File path to the folder containing the extracted data and invalid or failed documents	String	Enter the file path where you want the extraction output

4. Insert a Loop acción to iterate through all the documents in a specific file path.
   1. Double-click or drag the Loop acción.
   2. Select the For each file in folder iterator.
   3. Insert the SourcePath variable into the Folder path field.
   4. Insert the FilesInFolder variable into the Assign file name and extension to this variable field.
5. Insert an If acción to compare the number of documents uploaded for processing to the number of Bot Runner devices multiplied by a scheduling interval and divided by the average number of pages.
   Nota: You must include this equation to limit the number of files uploaded for processing at one time to ensure that the Bot Runners are able to process the documents.
   1. Drag the If acción into the Loop container.
   2. Select the Number condition.
   3. Insert the File_Count variable into the Source value field.
   4. Select the Less than operator.
   5. Enter the following into the Target value field: $Extraction_DeviceCount$*$Scheduler_Interval$/$Average_Pages$
6. Insert If: Else and Loop: Break acciones to end the loop if the condition is not met:
   1. Drag the If: Else acción beside the If acción in the Loop container.
   2. Drag the Loop: Break acción into the If: Else container.
7. Insert an error handling mechanism to log any possible errors:
   1. Drag the Error handler: Try acción into the If container.
   2. Drag the Error handler: Catch acción beside the Error handler: Try acción.
   3. Drag a Delay acción below the Error handler: Catch acción.
   4. Set a delay of 10 seconds.
8. Configure acciones to upload documents to the process associated with a specific learning instance.
   1. Drag the Process Composer: Create a request acción below the Error handler: Try acción.
      Nota: You are pointing to a public process path that Document Automation creates automatically. For example, see the following image:
      
      
   2. Mark the Set LearningInstanceName option and provide the name of the learning instance where to send the documents.
   3. Mark the Set InputFile option and enter $SourcePath$/$FilesInFolder{name}$.$FilesInFolder{extension}$.
   4. Mark the Set InputFileName option and enter $FilesInFolder{name}$.$FilesInFolder{extension}$.
   5. Mark the Set OutputFolder option and enter $OutputPath$.
   6. Drag the Number: Increment acción below the Process Composer: Create a request acción.
   7. Insert the File_Count variable into the Number and Assign output to variable fields.
      The Number acción increases the value of File_Count by one each time a file is uploaded to the learning instance. As long as the value in File_Count is less than the total in the equation you entered in step 5, the bot can run another loop iteration to upload another document to the learning instance.
9. Make a copy of the uploaded file to a different location on your desktop to keep track of which documents were successfully uploaded:
   1. Drag the File: Copy Desktop file acción below the Number: Increment acción.
   2. Enter $SourcePath$/$FilesInFolder{name}$.$FilesInFolder{extension}$ in the Source file field.
   3. Provide the folder path where to copy the files.
10. Remove documents after they are uploaded to Document Automation so they do not get re-uploaded in the next iteration:
    1. Drag the File: Delete acción.
    2. Enter $SourcePath$/$FilesInFolder{name}$.$FilesInFolder{extension}$ in the File field.
11. Click Save.