Create users for RPA Bots for Google Workspace

Create a Bot Creator, a Bot Runner, and Google G Suite user.

1. From your local machine, log in to your Control Room as administrator.
2. Go to Administration > Users and click Create user.
   The Create user page is displayed.
3. In the General Details section, enter the following user details:

   Enable User

   Select the check box so that the user can log in immediately.

   Username

   Enter a unique user name.

   Description

   Optional: Enter a description for the user.

   First name

   Optional: Enter the first name of the user.

   Last name

   Optional: Enter the last name of the user.

   Password

   Enter and confirm a password for the user. Ensure that the password follows any necessary password policy.

   Email

   Enter and confirm the email address for the user. If SMTP is enabled, the user is sent an email to this address to confirm the account. All important Control Room notifications will be sent to this email address.

4. In the Select roles section:
   1. For Bot Creator and Bot Runner users: Select the AAE_Basic role from the Available roles column.
   2. For Google G Suite add-on user: Select the Google G Suite add-on role from the Available roles column. For example: GSuiteUserRole.
   3. Click the right arrow to move the role to the Selected column.
5. In the Allocate a device license section:
   • For Bot Creator user: Assign the Bot Creator - Development license to the user.
   • For Bot Runner user: Assign the Unattended Bot Runner - Run-time license to the user.
   • For Google G Suite user: Keep the default None to the user. This user only has access to the Control Room.
   For Automation 360 versions: When the device is set, two sections become available if there are devices associated with the Control Room and after the initial user information is provided.
6. For Automation 360 versions: Scroll up to the Devices section.
   1. Select a device.
   2. Click the right arrow to move the device to the Selected column.
7. For Automation 360 versions: Scroll up to the Device login credentials section.
   Enter your Windows credentials in the Username and Password fields.

   • For Bot Creator user: the credentials enable checking in and checking out TaskBots
   • For Bot Runner user: the credentials are for the device from where the Bot Runner account intends to run the bot. Adding the credentials here is optional.
8. Scroll to the top of form and click Create user.
   The new user is displayed in the User table. If SMTP is enabled, an email is sent to the new user inviting them to log in.
9. For Automation 360 versions: register your device with the Control Room.
   This installs the Bot Agent and enables you to run bots from your local machine.